§ 2-50. Meetings of the town board.
(a)
Appearance by audio or video conference. Audio or video conference appearance at a town board open session meeting by a member of the town board, is permitted subject to the requirements of this subsection. Such member must notify the town clerk-treasurer. In every case, notice must be provided to the town clerk-treasurer and received by the town clerk-treasurer at least two hours prior to the meeting. Such member bears the risk of whether the equipment will be available and will operate properly, and no assurance is provided in that regard. All costs associated with the audio or video conferencing, other than the costs of such audio or video conference devices as may be owned by the town and available, shall be paid by such member. When a member appears by audio or video conferencing devices, the devices shall be placed in the meeting room in a way that allows the member not physically present to hear all those who are physically present, including all individuals of the public in attendance, and if this cannot be achieved, regardless of cause, the audio or video conference is not permitted. A member participating by audio or video conference shall not be the presiding officer for the meeting, shall not be counted in the quorum, shall not participate in the meeting in any audible or visible manner, and shall not vote. No such member of the town board may appear at a town board meeting by audio or video conference, or portion thereof, that is held in closed session. There is no limit on the number of times per year a member may appear by audio or video conference; however, such appearance should only be used sparingly, and due to exceptional circumstances. If more than one member of the town board seeks to participate by audio or video conferencing, as many as the equipment allows may do so provided a quorum is present in-person. If fewer can be accommodated than have made the request, those who provided notices first in time shall have priority.
(b)
When/where meetings are held. Regular meetings of the town board shall be held at the town hall on the second and fourth Thursdays of each month, beginning at 6:30 p.m. If the plan commission is to meet, they will meet as a joint meeting of the town board and the plan commission. Any regular meeting of the town board falling upon a legal holiday shall be either cancelled or held on a day designated by the town board. Any meeting of the town board, including any special or adjourned meetings that are not held at the town hall, but at any other substitute location, shall be designated by the town chairperson or his designee, in compliance with the open meeting law (Wis. Stats. §§ 19.81—19.98).
(Prior Code, § 2-3-6; Ord. No. 2014-0, § 1, 4-24-2014)