§ 2-210. Destruction of records.

(a)

Town officers may destroy the following nonutility financial records of which they are the legal custodians and which are considered obsolete, after completion of any required audit by the department of revenue or an auditor licensed under Wis. Stats. ch. 442, but not less than seven years after payment or receipt of any sum involved in the particular transaction, unless a shorter period has been fixed by the state public records board pursuant to Wis. Stats. § 16.61(3)(e) and then after such shorter period:

(1)

Bank statements, deposit books, slips and stubs.

(2)

Bonds and coupons after maturity.

(3)

Canceled checks, duplicates and check stubs.

(4)

License and permit applications, stubs and duplicates.

(5)

Payrolls and other time and employment records of personnel included under the state retirement fund.

(6)

Receipt forms.

(7)

Special assessment records.

(8)

Vouchers, requisitions, purchase orders and all other supporting documents pertaining thereto.

(b)

Town officers may destroy the following utility records of which they are the legal custodians and which are considered obsolete, after completion of any required audit by the bureau of municipal audit or an auditor licensed under Wis. Stats. ch. 442, subject to state public service commission regulations, but not less than seven years after the record was effective, unless a shorter period has been fixed by the state public records board pursuant to Wis. Stats. § 16.61(3)(e) and then after such a shorter period, except that water stubs, receipts of current billings and customers' ledgers may be destroyed after two years:

(1)

Contracts and papers relating thereto;

(2)

Excavation permits;

(3)

Inspection records.

(c)

Town officers may destroy the following records of which they are the legal custodian and which are considered obsolete, but not less than seven years after the record was effective unless another period has been set by statute, and then after such a period, or unless a shorter period has been fixed by the state public records board pursuant to Wis. Stats. § 16.61(3)(e) and then after such a shorter period:

(1)

Contracts and papers relating thereto.

(2)

Correspondence and communications.

(3)

Financial reports other than annual financial reports.

(4)

Justice dockets.

(5)

Oaths of office.

(6)

Reports of boards, commissions, committees and officials duplicated in the town board proceedings.

(7)

Election notices and proofs of publication.

(8)

Canceled voter registration cards.

(9)

Official bonds.

(10)

Police records other than investigative records.

(11)

Resolutions and petitions.

(d)

Unless notice is waived by the state historical society, at least 60 days' notice shall be given to the state historical society prior to the destruction of any record as provided by Wis. Stats. § 19.21(4)(a).

(Prior Code, § 3-3-7)